Job Opportunities
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Position Title: Director, Records and Information Management
Department: Information Technology
Reports to: Vice President of Information Technology
Supervises: Document Management Analyst
Grade: H | FLSA Classification: Exempt | Revision Date: 5/1/2018
LinkedIn posting - https://www.linkedin.com/jobs/view/650953032/
Summary:
The Director, Records and Information Management is responsible for all aspects of the records and information management (RIM) program at the American Board of Pediatrics (ABP). This includes providing long-term planning and direction for the program and overseeing the program components (e.g., the RIM Program policies and standards, retention schedule, RIM communications to employees, education and training, compliance and program assessment, etc.). The position will lead the projects that relate to the development of systems/applications for retention, document and information management. The position will assist and participate in the operations and maintenance of data and information governance. The position will also be involved in the ABP’s operations that relate to privacy and information security.
Position Requirements:
Send your resume (and cover letter if desired) to the ABP’s Human Resources Department at hrabp@abpeds.org.
Department: Information Technology
Reports to: Vice President of Information Technology
Supervises: Document Management Analyst
Grade: H | FLSA Classification: Exempt | Revision Date: 5/1/2018
LinkedIn posting - https://www.linkedin.com/jobs/view/650953032/
Summary:
The Director, Records and Information Management is responsible for all aspects of the records and information management (RIM) program at the American Board of Pediatrics (ABP). This includes providing long-term planning and direction for the program and overseeing the program components (e.g., the RIM Program policies and standards, retention schedule, RIM communications to employees, education and training, compliance and program assessment, etc.). The position will lead the projects that relate to the development of systems/applications for retention, document and information management. The position will assist and participate in the operations and maintenance of data and information governance. The position will also be involved in the ABP’s operations that relate to privacy and information security.
Position Requirements:
- Bachelor's Degree - preferably in Library and Information Science, Information Technology, Records Management and Archives, or related field; (Master’s degree preferred)
- Certification in Records Management (CRM) or Information Governance (IGP) preferred
- Minimum 5 years of experience in the records management, document management, digital information services or similar professions
- Thorough understanding of records management, document management and information governance
- Thorough understanding of information retrieval and categorization
- Thorough understanding of principles of information protection, privacy, confidentiality, and security; experience in privacy program management helpful
- Experience managing staff
- Experience managing projects that relate to records management, document administration, information integration and information services
- Experience managing budgets
- Knowledge of or experience in database management, storage management, information services and disaster recovery
- Strong background in information technology to effectively address the evolving needs related to the management of electronic records and enterprise-wide information governance requirements
- Experience implementing or using systems for imaging, document management, enterprise content management or email management, preferably with the configuration and/or administration of those systems
- Ability to create and execute short- and long-term strategic plans for the ABP’s RIM Program
- Ability to think strategically
- Superior judgment, decision making and problem solving skills with the ability to analyze issues and determine the best course of action
- Proven communication, organization and leadership skills
- Consultative, advocative and collaborative style when communicating with ABP staff
- Solid information technology knowledge and skills that help ABP improve systems and processes
- Adequate knowledge and skills to lead projects
- Only occasional travel is expected, primarily to conferences
Send your resume (and cover letter if desired) to the ABP’s Human Resources Department at hrabp@abpeds.org.
Sneak Peek Hiring Announcement - Formal Job Description Coming Soon!
Bayer is seeking two temporary (4-6 month) Archive Assistants to assist with divestment and relocation activities for the Bayer GLP Archive in RTP. This will mostly involve boxes of paper documentation - not many tissues/blocks/slides. Sue Purgason, GLP Principal Archivist, would love to receive resumes from anyone who is interested. Please send resume to susan.purgason@bayer.com.
Bayer is seeking two temporary (4-6 month) Archive Assistants to assist with divestment and relocation activities for the Bayer GLP Archive in RTP. This will mostly involve boxes of paper documentation - not many tissues/blocks/slides. Sue Purgason, GLP Principal Archivist, would love to receive resumes from anyone who is interested. Please send resume to susan.purgason@bayer.com.
Position Title: Assistant Records Manager/Project Manager (Associate Professional Specialist)
Department: Library-Rare Books & Special Collections
Requisition Number: D-18-LIB-00014
Public Application Link: Assistant Records Manager/Project Manager (Associate Professional Specialist)
URL (if above link does not work): https://www.princeton.edu/acad-positions/position/5261
Position Summary
Princeton University Library seeks a records management professional to conduct a 2-year records center project to inventory, catalog, and schedule approximately 8,000 boxes of university business records in organized storage in the Princeton University Storage Facility (PUSF), which is located near campus. Under the supervision of the University Records Manager and working with two support staff, the Assistant Records Manager will oversee and participate in all aspects of this project, including records inventory, data collection, and data entry into a newly-implemented records center software application that will also be implemented for all incoming records transfers that occur during the project period. The Assistant Records Manager will work with record creators to develop retention plans for the inventoried records; assist the University Records Manager in establishing a formalized records center operation at PUSF; and create and disseminate procedural and training documents in support of this operation. The Assistant Records Manager will work with the Senior Storage Facilities Operator to manage the smooth transfer of records to PUSF throughout the project.
Specific responsibilities include:
Review of applications will begin immediately and will continue until the position is filled.
The successful candidate will be appointed at the rank of Associate Professional Specialist or more senior depending upon qualifications and experience. Appointment is for one year with renewal contingent upon satisfactory performance and continued funding. Applications will be accepted only from the AHire website: https://www.princeton.edu/acad-positions/position/5261 and must include a resume, cover letter, and a list of three references with full contact information. This position is subject to the University's background check policy.
Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.
To view the posting, go to: https://www.princeton.edu/acad-positions/position/4541
Department: Library-Rare Books & Special Collections
Requisition Number: D-18-LIB-00014
Public Application Link: Assistant Records Manager/Project Manager (Associate Professional Specialist)
URL (if above link does not work): https://www.princeton.edu/acad-positions/position/5261
Position Summary
Princeton University Library seeks a records management professional to conduct a 2-year records center project to inventory, catalog, and schedule approximately 8,000 boxes of university business records in organized storage in the Princeton University Storage Facility (PUSF), which is located near campus. Under the supervision of the University Records Manager and working with two support staff, the Assistant Records Manager will oversee and participate in all aspects of this project, including records inventory, data collection, and data entry into a newly-implemented records center software application that will also be implemented for all incoming records transfers that occur during the project period. The Assistant Records Manager will work with record creators to develop retention plans for the inventoried records; assist the University Records Manager in establishing a formalized records center operation at PUSF; and create and disseminate procedural and training documents in support of this operation. The Assistant Records Manager will work with the Senior Storage Facilities Operator to manage the smooth transfer of records to PUSF throughout the project.
Specific responsibilities include:
- Coordinating the daily work of the project team
- Entering data and conducting quality assurance
- Testing the functionality of the records center software and working with Facilities IT staff to configure the system as needed
- Researching recordkeeping requirements of a wide range of record types
- Creating manuals and training materials and delivering training to university staff
- Meeting regularly with supervisor and project stakeholders
- Maintaining statistics and submitting monthly progress reports
- Reconciling departmental storage account inventories and updating data The Assistant Records Manager/Project Manager will ensure that the project is conducted in such a way that it aligns with records management best practices and with Princeton's larger records management goals.
- Master's degree from an ALA-accredited program, or equivalent combination of other advanced degree and professional-level experience.
- 1-3 years of professional, hands-on records management experience in an academic or corporate setting
- Supervisory experience
- Familiarity with current records management standards and best practices with specific experience creating retention schedules
- Familiarity with records center functions and operations
- Demonstrated project management and organizational skills*Ability to work both independently and collaboratively in a team setting
- Strong technical, analytical, and problem-solving skills*Excellent communication skills
- Legal compliance and risk management knowledge
- Experience working in or with an institutional or commercial records center
- Knowledge of construction and facilities records and functions
Review of applications will begin immediately and will continue until the position is filled.
The successful candidate will be appointed at the rank of Associate Professional Specialist or more senior depending upon qualifications and experience. Appointment is for one year with renewal contingent upon satisfactory performance and continued funding. Applications will be accepted only from the AHire website: https://www.princeton.edu/acad-positions/position/5261 and must include a resume, cover letter, and a list of three references with full contact information. This position is subject to the University's background check policy.
Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.
To view the posting, go to: https://www.princeton.edu/acad-positions/position/4541