Job Opportunities
To submit job opportunities Click Here and attach the posting. We will share with our chapter members and post to the website.
Senior Records Specialist
Raleigh, NC
Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. The firm has 850 lawyers located in 53 offices across the United States, Canada, Europe and Mexico. Ogletree Deakins has been named a “Law Firm of the Year” for eight consecutive years by U.S. News – Best Lawyers® “Best Law Firms”. In 2019, the publication named Ogletree Deakins its “Law Firm of the Year” in the Employment Law category.” In addition to handling labor and employment law matters, the firm has thriving practices focused on business immigration, employee benefits, and workplace safety and health law. Ogletree Deakins represents a diverse range of clients, from small businesses to Fortune 50 companies
Position Summary
Our Raleigh office has an opportunity for a Senior Records Specialist to join their expanding immigration team. The Senior Records Specialist is responsible for coordinating the entire lifecycle management of client records and the Firm’s business records. Performs duties consistent with the Firm’s defined standards of quality assurance and compliance. Assists with the monitoring and administration of the Firm’s records and information management policies and procedures. Assumes and manages project assignments. Trains new team members, as necessary. Responsible for leading and managing a team of one or more records specialists or other designated records support personnel.
Essential Functions
Requirements
Apply here.
Raleigh, NC
Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. The firm has 850 lawyers located in 53 offices across the United States, Canada, Europe and Mexico. Ogletree Deakins has been named a “Law Firm of the Year” for eight consecutive years by U.S. News – Best Lawyers® “Best Law Firms”. In 2019, the publication named Ogletree Deakins its “Law Firm of the Year” in the Employment Law category.” In addition to handling labor and employment law matters, the firm has thriving practices focused on business immigration, employee benefits, and workplace safety and health law. Ogletree Deakins represents a diverse range of clients, from small businesses to Fortune 50 companies
Position Summary
Our Raleigh office has an opportunity for a Senior Records Specialist to join their expanding immigration team. The Senior Records Specialist is responsible for coordinating the entire lifecycle management of client records and the Firm’s business records. Performs duties consistent with the Firm’s defined standards of quality assurance and compliance. Assists with the monitoring and administration of the Firm’s records and information management policies and procedures. Assumes and manages project assignments. Trains new team members, as necessary. Responsible for leading and managing a team of one or more records specialists or other designated records support personnel.
Essential Functions
- Coordinates lawyer and staff onboarding relative to records management, including training on use of the Firm’s Records Management System (RMS) and Firm policies and procedures.
- Produces a variety of reports for client and administrative needs.
- Performs, as necessary, all duties and tasks required of a Records Specialist, including, but not limited to, creating/maintaining records in the RMS; preparing files and boxes; filing documents; performing routine audits of files; sending eligible records to offsite storage; and interacting with the local offsite storage vendor.
- Assumes responsibility for maintaining the highest level of confidentiality about the Firm’s clients and records.
- Communicates routinely with the Records Supervisor and Sr. Manager, RIM and/or Office Administrator about emerging records management issues or circumstances. Ensures issues are escalated timely
- Actively assists and supports the Sr. Manager, RIM and/or Office Administrator in daily operations and functions.
- Attends and participates in Records Management Group and/or CIRS team virtual meetings.
- Assumes and completes additional duties and/or responsibilities, as requested.
Requirements
- 2+ years of experience in Records & Information Management, preferably in Legal Records Management
- Supervisory management and leadership experience, preferably in a professional services environment.
- Strong organization time management skills; some project management experience preferred; prior experience of working in records and information governance in a law firm environment preferred.
- Strong verbal and written communication skills and ability to effectively communicate processes/policies to all attorneys and staff in the Firm.
- Ability to effectively multi-task assignments and to meet shifting deadlines.
- Proficient in Microsoft applications, including but not limited to Word, Excel, Outlook, and the Document Management System (DMS).
- Must be able to lift and/or carry items weighing up to 10 lbs.
Apply here.